Time Management is a Myth !! Yes, you read that right.
Let me ask you a question… Can you manage something that you can’t control ??
The answer is no !! This is the first thing you have to understand about time management, that no matter how organized you are, there are always only 24 hours in a day. Time doesn’t change.
All we can do is manage ourselves and pull out a hundred per cent utilization of the time that we have in a single day. Respect this fact and let this belief dig to the deepest roots of your heart.
10 Effective Activities for better Time Management
Have you ever said any of the following things to yourself?
- I need to be an organized person.
- I need to be more productive.
- I need to stop my procrastination habits.
- I need to stop this in order to get more out of a single day.
If you’re one of those who has said any of the above to yourselves, trust me, you’re just one step away from becoming a better version of your own.
These 10 super strategies of time management, will not only cut down on your per-day wasted time but will also let you achieve more productivity by enabling you to do more work within 24 hrs.
1. Know where you Waste your Time:
When it comes to time management, what is the one single thing that you regret the most; Ask this to yourself.
This may be a common problem for every person; We fall prey to time wastage !!
Let me guess !! You waste way too much time on social media platforms like Facebook, Instagram, Twitter, Snapchat, etc.
According to a survey report by salary.com, 89 per cent of respondents admitted that they were wasting their time, every day at work.
If you are wasting your time, then you must know where you are actually wasting it.
One simple Hack !! Track your daily activities.
There are 2 things, the time duration of your current working schedule and the time duration that you think you should actually work for. Don’t forget to include your breaks as well that you prefer to take in between your daily work schedule.
Try to bring down the gap between your current working time and whatever time you think you should work in order to become more productive.
2. Create Time Management Goal:
Remember, the focus of time management is actually “changing your behaviours”, not changing time. A good place to start is by eliminating your personal time-wasters.
For one week, for example, set a goal that you’re not going to take personal phone calls or respond to non-work related text messages while you’re working.
Try to achieve this goal and stick to it for 30-45 days and after that, you’ll notice, that the goal you had set has actually become your general habit.
3. Set Time Limits for Tasks:
Use a watch to keep you on time with each task. Use your watch to know how much time you are putting in a particular work.
Suppose, you know you can read 20 pages in your Psych book in an hour.
Now, allow yourself only one hour to do it, otherwise, you may find yourself still staring at the book two hours later because you drifted off or you were texting with your friend.
This super effective strategy will not only make you manage your time in a better way but will also improve your concentration as a whole.
4. Prioritize your work ruthlessly:
You should start each day with a session prioritizing the tasks for that day and setting your performance benchmark. If you have 20 tasks for a given day, how many of them do you truly need to accomplish?
Use the time quadrant theory. Have a look at these time quadrants and figure out in which quadrant you spend most of your time! Then analyze how you can segregate your work in these quadrants.
Top priority tasks are to be kept Quadrant I then accordingly distribute your tasks according to their urgency and importance and set your priority list.
5. Establish a Schedule and Stick to it:
You have your priority list. Now make your work schedule according to it.
During a crisis moment, you’ll have to be much more productive than you usually are. If you can follow a schedule most of the time, you can be way more productive than usual.
For most people, creating and following a schedule lets them get right down to the tasks of the day rather than wasting away time getting started.
6. Don’t dare Multitasking:
Don’t ever dare to do multitasking if you want better utilization of your time.
Multitasking deteriorates your efficiency and your concentration as well.
Ok, you tell me… what if I ask you to write an article on self-development and at the same time I also ask you to play chess with me, what will happen??
You’ll not be able to complete any single of it. Even if you’re one of the brilliant minds of your town but at the end of the day, it will definitely reduce your efficiency of time utilization.
So, avoid it !!
7. Use Time Management Tools:
Whether it’s a Day-Timer, a software program, or a phone app, the first step to physically managing your time is to know where it’s going now and planning how you’re going to spend your time in the future.
A software program such as Outlook or Google Tasks, for instance, lets you schedule events easily and can be set to remind you of events in advance, making your time management easier.
I personally prefer Google Tasks, it helped me improve my work performance a lot.
8. Don’t Waste time by Waiting:
From managing client meetings to dentist appointments, it’s impossible to avoid waiting for someone or something.
But you don’t need to just sit there and twiddle your thumbs. Technology makes it easy to work wherever you are; your tablet or smartphone will help you stay connected.
For iOS and Mac users, upload all your reports, spreadsheets and plannings to your iCloud and Windows and for Android users, upload all your similar stuff to Google drive.
Now, whenever you get some time you can be reading your report, checking your spreadsheet, or planning your next marketing campaign by simply downloading them from the cloud servers.
9. Learn to Outsource:
Outsourcing is one of the hardest things to learn how to do for many people, but no matter how small your small or big your work is, there’s no need for you to be a one-person show—you need to let other people carry some of the load.
By Delegation/Outsourcing your group work tasks to someone else, you’ll get much more time for the tasks that solely depends on you.
By applying this simple technique, you can make the most of the time that you have.
10. Plan Your Day the Night Before:
Do all the prioritizing and scheduling of your work, the night before the day.
Take a 5 mins time, just before going to bed and follow the activities of prioritizing and scheduling your next-day tasks. So that when you wake up the next day you can start off with full throttle.
At the end of the day, your time belongs to you and no one else.
And here’s the most important time management tip of all. You can be in control and accomplish what you want to accomplish—once you’ve come to grips with the time management myth and taken control of your time.